Useful Tips to Make Faster, Better and Easier
We all want to do things, be it the work we have to do so that we can continue what we want to do, or even projects that we consider our purpose in life. To do this, here is a collection of 50 hacks, tips, tricks and mnemonics that I have compiled and can help you work better.
Most Important Tasks (MIT): At the beginning of each day (or the day before) highlight the three or four most important things you have to do in the day ahead. Do it first. If you get nothing else accomplished apart from your MITs, you’ve had yet another very productive day.
Big Rocks: The big projects you work at any time. Set aside time each day or week to move your big rocks forward.
Inbox Zero: Decide what to do with every email you receive, at the time you read. If there is something you need to do, do it or add it to your list and delete or archive the e-mail. If it is something you need for reference, drop it off. Empty your inbox e-mail every day.
Waking up early: Add a productive time to your day getting up an hour earlier – before they all start to impose their time.
An entry, an exit: Avoid the congestion by adopting a standard replacement. Whenever you something new, throw or donate something old. For example, you buy a new shirt, you get rid of an old one. (Variant: One out of two off – useful when you start to feel overwhelmed by your possessions)
Brainstorming: Generating dozens of ideas uncorrected or censored. Many people use mind mapping for this: paste the thing you want to think of in the middle (a problem you need to solve a topic you want to write, etc.) and start writing what you think. Construct each of the sub-themes and each of its by-products. Do not worry if the ideas are good or not – you are not obliged to go through them, just get them out of your head. After a while, you start to surprise yourself with some really creative concepts.
Ubiquitous capture: Always have something to take notes with – a pen and paper, a PDA, a stack of chips. Capture all thoughts that come to mind, if it is an idea for a project that would want to make an appointment that you need to do, something you need to pick up the next time you are at the store, no matter. Check regularly and transfer to where it belongs: a task list, a file system, a log, and so on.
Get more sleep: sleep is essential for health, learning and consciousness. Research shows that the body goes through a complete sleep cycle in about 90 minutes, so you sleep for less than it does not have the same effect as the real dream (even if it makes you feel better). Get 8 hours per night, at least. Learn to see the dream as a pleasure, not as a necessary evil or as a luxury.
10 + 2 * 5: Works in short spurts of 10 minutes, interrupted by pauses for 2 minutes. Use a timer. Do this 5 times per hour to stay on target without overly taxing their physical and mental resources. Spend the 2 minutes to get a drink, the toilet, or looking out the window.
SMART goals: A heading to create and pursue their goals, helping to avoid goals that are simply inaccessible. Stands specific, measurable, achievable, realistic and timely.
SUCCES: From the book of Chip and Dan Heath, Made to Stick SUCCES is a set of features that make memorable (“sticky”) ideas: sticky ideas are simple, unexpected, concrete, credible and emotional stories.
Eat Frog: Do your homework first nasty. On the basis of the word that if you do the first thing in the morning is to eat a frog, the day can not improve afterwards.
80/20 Rule / Principle of Pareto: In general, the 80/20 principle says that most of our results come from a small part of our real work, and vice versa, we spend most of our energy doing things That they are in the end, that’s important. Find out which part of your work has the best results and focus as much of your energy as possible in this part.
What is the following action: No plan all you need to do to complete a project, focus only on the next thing to do to move forward. Usually do the following, how small we take another and another, until we do or we meet a block: we need more information, we need someone else to catch up, Etc. Be as precise and discreet as possible: You can not “install the cable,” all you can do is “call the cable company to apply for cable installation.”
The secret: There is no secret.
Slow down: Take time for yourself. Eat slowly. Enjoy a lazy weekend day. Take the time to do things right and maintain a balance between the world of work and the rest of your life.
Boxing Time: Assign a fixed amount of time per day to work on a task or project. Focus entirely on this thing during this period. Do not worry about finishing it, you only worry about giving a lot of attention to the whole project. (Variation: setting goals, for example, you do not get up until you have written 1000 words, or transformed 10 commands, or something else.)
Batch: Do all your similar tasks. For example, it does not process e-mails sporadically throughout the day; Instead, book a time to review your e-mail inbox and respond to emails. Do the same with voicemail, phone calls, respond to letters, presentation, and so on – any routine, repetitive tasks.
Quadrants Covey: A Priority Setting System. Two trees, one for the importance, the urgency to the other, intersect. The tasks are assigned to one of the four quadrants: is not important, it is not urgent; Not important, urgent; Important, not urgent; And it is important and urgent. Purge tasks are neither important nor urgent, urgently push back unimportant, try to avoid becoming urgent and important, whenever possible, work tasks in the important but not urgent quadrant.
Manipulate all once: Do not leave out things hoping that this time to deal with them later. Ask yourself “What do I do with this,” whenever you collect a part of your email list and do it, schedule it for later, hand it to someone else or archive.
Do not break the chain: Use a calendar to keep track of your daily goals. Every day you do something like exercise or write 1000 words, which makes a big “X” red. Every day, the channel will grow. Do not break the chain! In other words, do not let a day without X interrupt your chain of success days.
Review: Schedule time with yourself every week to look over what you’ve done this week and what you want to do next week. Ask yourself if there are new projects that should start, and if you work is closer to your goals for your life.
Roles: Each performs several different roles in your life. For example, I am a teacher, a student, a writer, a father-in-law, a companion, a brother, a son, an uncle, an anthropologist, etc. Understanding their different roles and learning how to keep clear when needed can help you maintain a certain balance between them. Set goals around the various roles that complete and make sure your goals fit with their goals in other functions.
Flow: The flow condition occurs when you are so absorbed in what you are doing you do not realize the time and work happen automatically. It is difficult consciously trigger, but you can create the conditions to allow a block of time without interruption, which minimizes distractions and calms you down.
Do it now: Fight procrastination adopt “do it now” as a mantra. Limit yourself to 60 seconds to make a decision, decide what you do each time you enter your life as soon as you find it, learn to make bold decisions even when you’re not really sure. New progress.
Registration deadline: Lawyers must follow everything they do the day and how long they do, they can charge their customers and remain responsible. You must be responsible for yourself in order to keep track of how much time you actually spend on things that are important to you by tracking your time.
Structured Procrastination: A strategy to recognize and timing usage trends to do things. The items at the top of the list are avoided from making tasks seemingly less difficult and less important on the list, making the procrastinator very productive. The trick is to ensure that the elements of the upper part are apparently urgent, pressing the deadlines and apparently with great consequences. But, of course, in reality they are not so urgent. Structured procrastination requires a masterful skill in self-deception, which happily hold large procrastinators.
Personal mission statement: Write a personal mission statement, and use it as a guide to set goals. Ask if each objective or activity you have about your mission. If it does, remove it. Periodically review and review its mission statement.
Return Planning: A planning strategy that works from the target until its next action. Start with the final goal in mind. What you need to have in place to achieve it? OK, now what you need to have in place to achieve what you need to have in place to achieve your ultimate goal? What you need to do? And so on, back to something you already have in place and / or can be started immediately. This is your next move.
Tune Out: Creates a zone of privacy using a headset. People are more reluctant to interrupt someone by using a headset. Note: actually listening to music via headphones is optional – you do not know, but you.
Tell us: Do not rely on your memory as your system. Note the things you need to do, your schedule, everything you might need to refer to, and every thought that passes so you can relax, knowing that you will not be able to forget. Use your brain to think, use paper or your computer to keep track of things.
Gap Time: Small blocks of time we have during the day waiting for the bus, standing in line, waiting for a meeting to start, etc. Keep a list of small tasks of five minutes you can do right now, or bring something to the reading or maximize those spare minutes.
Monotaking: We like to see ourselves as a great multitasking, but we are not. What we do when multitasking is dedicated small pieces of time to perform several tasks in quick succession. As it takes more than a few minutes (research suggests up to 20) to really get into a task, you end up working worse and slower than if we dedicate more time to each task, worked until it Was done, and went to the next.
Habits: Habits are as much about how we see and respond to the world as about the steps we take regularly. Examine your own habits and ask what they say about their relationship with the world – and what should change to create a vision of the world in which their goals were achievable.
Triggers: Place important reminders around to help you remember and help create better habits. For example, put the books you need to take to the library front door, so that you can not leave the house without seeing them and remember that they must return.
Unclutter: Clutter is all that is out of place and on the road. It is not necessarily neatness – someone can have a workspace, rigor and not be able to do anything. It is able to access what you need, when you need it, without breaking the flow of your work to find it. Find out what is “messy” in their workspaces and living, and correct that.
Display: Imagine that you have achieved your goals. As your life Are you who you want to be? If not, rethink your goals. If so, then you imagine taking the steps you need to take to get there. You have a plan; Write it down and do it.
File Tickler: A set of 43 files labeled 1-31 and from January to December, used to remind the tasks we do on a particular day. For example, if you have a trip on March 23, you would put your itinerary, tickets and other documents in the “March” folder. At the beginning of each month, move the folder to the back of the previous month. On March 1st, information transfer his trip to the folder “23”. Every day, you move the file from yesterday to back. 23, the folder “23” will be up front, and everything you need will be there that day for you.
ToDon’t list: A list of things you should not do – useful to keep track of habits that lead to being unproductive, such as playing flash games online.
Templates: create templates for repetitive tasks, such as letters, emails, customer response, blogs, etc.
Checklists: When planning any important task, make a checklist so as not to forget the steps while in the middle of busy to do so. Keep your checklists so that you can use the next time you have to do the same task.
No: Learn to say “no” – to new commitments, disruptions, all this – is one of the most valuable skills you can develop to focus on your own commitments and give him time to work on them .
Plan all your fun activities and personal things of life (things you want to do) first. Fill the rest of the time with blocks without interruption of work. Write them on their agenda after you finish. Reward after each block quality, concentrating work.
Purge: regularly go through their existing commitments and throw away anything that is not helping you to advance their own goals or is a regular “sink” of time or energy.
A cube: Reduce places to collect new entries in their lives, “cubes”. The ideal is to have a “hub” where everything goes. Many people experience an incredible sense of relief when all they need to think is gathered in one place in front of them no matter how bad the stack.
50-30-20: spend 50% of their work day in tasks that support their long-term life goals, spend 30% on tasks that support their medium-term goals (2 years or more) and 20% Things that affect only the next 90 days or so.
Stopwatch: Tell yourself that working on a project or task, and only on that project or task, for a period of time. Set a timer (use a kitchen timer or use a countdown on your computer), and connect to their work. When the timer is triggered, and it is – go to the next project or task.
Making the worst: Dale’s permission to suck. Release the pressure of the need to achieve perfection in each task in the first run. Promise that you will come back and will solve problems later, but for now, go a little wild.
Make an appointment with yourself: program time each week or just for you. Consider the state of your life: what works? What does not work? What mistakes do you make? What could change? Give yourself the opportunity to meet.