Learning to Send Email Professionally

One of the main uses of email is to share photos and other files with friends, family or colleagues. But people who are new to email can not yet know how to attach and send files via email. Here are some instructions for beginners, you can share.

This edition of our easy guides email support has to do with attachments. We will cover how to attach a file in both desktop applications and webmail.

In all these options, Gmail, Yahoo Mail, Hotmail, Outlook, Mail and you want to keep an eye on a paper clip icon, attachments universal images in e-mail programs.

The process is almost the same for all e-mail programs:

Open a new message window, usually by clicking the “New Message” icon “Compose Email” or CTRL + N.
Click on the menu with a paper clip icon that says “Attach a file” or something similar (for example, “Attach Files”)
Browse the folders on your computer and click to select the files / folders you want to attach. In most cases, you can select multiple files by holding down the CTRL key while clicking each file.
Click similar to attach the file to your email or “open” or “Select File” button.
Then continue to compose your email (to the email address of the person you want to send the attachment in the To, add a subject and a message in the body, and click Send).
Here are some more details on the most popular messaging applications.


The video above shows how to compose a new email in Gmail (click the “Compose” button) and attach a file by clicking “Attach a file” link in Gmail. Find and click the folder or files you want to attach and click “Open” and you should see the attachment added to the message. In the latest versions of browsers such as Chrome and Firefox, you can simply drag and drop files into the Gmail compose window to download an attachment.

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Yahoo mail

Yahoo! has a similar method of attachment in an email. Click the “New” button in Yahoo! Mail to compose a new message. Then click “Add Files” button is just below the subject line. Instead of immediately will take your documents, Yahoo will present several “Select File” buttons. For each file, you want to attach to your email, click one of these buttons and find the file you want to send.


Click on the “New” to compose a new email. Under the subject line, will have the option to insert attachments (a paper clip icon again)> There are also useful shortcuts to insert Office documents, photos from the web or your own album, and other things that you can be found from Bing. The simplest method is to click the “Attachments” link. In the Windows Explorer window that appears, select the file (s) you want to attach and click “Open.”

Desktop email

We use Outlook 2010 as an example here, but the overall process should also work for older versions of Outlook, including Outlook 2007.

Click the “New Email” button on the Outlook ribbon menu (or use the keyboard shortcut CTRL + N) to open a new message window. Then click the menu option “Attach a file” (it has a paper clip icon next to it).
In the new file browser window, navigate to the folder containing the file or files you want to attach and click the file to select
Click the “Insert” button and you should see the file in a new “Connected” in your email. (If you change your mind and want to remove the attachment, click it and select “Delete”.)

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mail application integrated into Apple, create a new message by clicking the “New message” icon. In the new message window, click the paper clip icon to add an attachment. In the drop-down browser window folders, locate and select the file (s) you want to attach and click “Select File”. You should see your file (s) added to the body of your email.

Using the Send To menu

Besides using options integrated into your email program installation, you can also click on a file in the file manager of your computer (Windows Explorer or Mac Finder, for example) and select to send the file to a recipient of the e-mail. This is a quick way to open a new mail window for your default e-mail program and insert the file as an attachment shortcut.